ADMINISTRATIVE ASSISTANT

Discipline: | Location:

EAC Consulting, Inc. (EAC), a leading transportation engineering firm that provides engineering excellence and exceptional client service, is in need of an Administrative Assistant in our Miami office. Candidate must be authorized to work in the United States for any employer.

KNOWLEDGE, SKIILS AND ABILITIES:

Knowledge of the contracting process and contract documents.
Proficiency in Microsoft Office (Word (intermediate), Excel, PowerPoint and Outlook).
Skills – excellent communication skills, verbally and written.
Problem solving and analytical skills.
Able to plan tasks and implement action items.
Able to exhibit a professional demeanor and attitude when interacting with colleagues and clients.
Able to effectively work independently and within a team.
Able to effectively handle multiple assignments in a fast-paced environment; adhere to deadlines.
Able to work independently, receiving a minimum of detailed supervision and guidance; carries out recurring office procedures independently.
Must have valid and compliant Driver’s License at time of hire and throughout duration of employment.

ESSENTIAL FUNCTIONS:

Provides engineers with administrative support, including assisting with invoicing, expense reports and preparation of other reports, presentation, etc.
Schedules & arranges appointments, meetings; makes arrangements for conferences and travel.
Assists the Business Development Department by completing specific tasks such as updating EAC resumes, researching client websites for prospective pursuits and drafting proposals.
Assists in coordinating setup/break down at company events.
Assists with the office supply inventory and ordering of supplies.
Maintains the company’s fleet vehicles, including tracking and coordinating repairs, maintenance, mileage, gas and user logs.
Manages President’s calendar.
Assists with vehicle maintenance, errands, etc.
Provides Admin Support to other Departments (HR and Accounting) and offices when needed.
Coordinates the contract process between EAC, clients, subconsultants, legal and insurance agent. Includes using established templates to enter data in subconsultant contracts, amendments, change orders and other legal documents.
Responsible for managing project office, general office machines, systems, including data entry, e-mail, filing, copying, scanning, mail processing and routing, and organizing, prepares materials, and monitoring updates of reports, shipping and courier of packages.
Answers phone calls. Screens calls and takes messages accordingly.

EXPERIENCE:

Minimum of two (2) years’ experience in administration required.
Experience in the engineering industry a plus but not required.

EDUCATION:

Associates Degree required.
Paralegal studies a plus.

Recipient of ASCE’s Miami Chapter Employer of the Year, Southeast Top Design Firm, Top 100 Professional Service Firm and Top Construction Management for Fee Firm by Engineering News Record, EAC has a diverse team of dedicated engineers and professionals, but is always seeking talented and experienced engineers to join our growing family. EAC offers competitive salaries, professional development and comprehensive benefits (including those that promote a healthy work/life balance).

EAC is an Equal Opportunity Employer.

APPLY

TRANSPORTATION ENGINEERING

CIVIL ENGINEERING

PROGRAM MANAGEMENT

CONSTRUCTION MANAGEMENT SERVICES

TECHNOLOGY & SYSTEMS

PLANNING

CAREERS